Privacy Policy for Recruitment Professionals Forum
This Privacy Policy describes how Recruitment Professionals Forum ("we," "us," or "our") collects, uses, and discloses your personal information when you visit our website at https://recruitmentprofessionals.org/ (the "Site") and interact with our services. We are committed to protecting your privacy and handling your personal information in compliance with the Personal Information Protection and Electronic Documents Act (PIPEDA).
Accountability
We are responsible for personal information under our control. We have designated a Privacy Officer who is accountable for our compliance with the principles described in this policy.
Identifying Purposes
We will identify the purposes for which personal information is collected at or before the time of collection. The personal information collected by our website is generally used for the following purposes:
To provide services: To facilitate meetings (both in-person and virtual) for our members and partners. This includes allowing for forum participation, sending newsletters, and managing email marketing campaigns.
To communicate with you: To respond to your inquiries, provide customer support, and send you updates or information related to our services and the global staffing industry.
To improve our website and services: To understand how our users interact with our website and to enhance user experience.
We may offer you the opportunity to engage with us through third-party social networking websites, plug-ins, and applications. Through these platforms, you may allow us to access information associated with your social media account, such as your public profile information or email address. We may use this information to confirm your identity and to personalize your experience on our Website.
Depending on your browser settings, we may store some information on your computer in the form of a "cookie" or similar tracking technologies. Cookies are small pieces of data stored on your computer that allow us to recognize your computer when you return to the Website. We may also use cookies to deliver content or to save information (like a password, so you do not have to re-enter it). At your option, you may turn off our cookies using the applicable features contained in your Internet browser; however, doing so may prevent you from making full use of some or all of the features of the Website.
We use Google Analytics, a web analytics service offered by Google, that tracks and reports website traffic. Google uses the data collected to track and monitor the use of our website. This data is shared with other Google services. Google may use the collected data to contextualize and personalize the ads of its own advertising network. You can opt-out of having your activity on the website made available to Google Analytics by installing the Google Analytics opt-out browser add-on, available here: https://chrome.google.com/webstore/detail/google-analytics-opt-out/fllaojicojecljbmefodhfapmkghcbnh?hl=en. For more information on the privacy practices of Google, please visit the Google Privacy Policy web page: https://policies.google.com/technologies/partner-sites.
Consent
Your knowledge and consent are required for the collection, use, or disclosure of your personal information, except where inappropriate. We will obtain consent in an appropriate manner, which may be express or implied, depending on the sensitivity of the information and the reasonable expectations of the individual.
By using our Site, you consent to the collection, use, and disclosure of your personal information as described in this policy. When you sign up as a forum member or engage with our events, you agree to our terms of service and this privacy policy.
Limiting Collection
We will limit the collection of personal information to that which is necessary for the purposes identified by us. We will collect personal information by fair and lawful means.
We collect the following types of personal information from our users:
Contact Information: Such as your name, email address, phone number, and mailing address when you register for an account, sign up for our newsletter, or contact us.
Professional Information: Including your company affiliation, job title, professional experience, and interests when you create a forum profile or register for specific events.
Communication Content: Information you provide when you communicate with us, such as inquiries, feedback, or messages in forum discussions.
Technical Information: Automatically collected data like your IP address, browser type, operating system, device information, and website usage details through cookies and Google Analytics (as described in Section 2).
Social Media Information: If you choose to connect through third-party social media platforms, we may access information associated with your social media account, as described in Section 2.
Limiting Use, Disclosure, and Retention
Personal information will not be used or disclosed for purposes other than those for which it was collected, except with your consent or as required or permitted by law. Personal information will be retained only as long as necessary for the fulfillment of those purposes.
We do not sell or rent your personal information to third parties.
We may disclose your personal information to third-party service providers who assist us in operating our website or providing our services. These may include hosting providers, email marketing platforms, analytics services, and payment processors. These third parties are obligated to protect your information and use it only for the purposes for which we disclose it to them.
We will retain your personal information for as long as necessary to fulfill the purposes for which it was collected, to comply with our legal obligations, resolve disputes, and enforce our agreements.
Accuracy
Personal information will be as accurate, complete, and up-to-date as is necessary for the purposes for which it is to be used.
We rely on you to ensure that the personal information you provide to us is accurate and complete. You can typically update your information by contacting us via email.
Safeguards
Personal information will be protected by security safeguards appropriate to the sensitivity of the information.
We implement various security measures, including technical, administrative, and physical safeguards, to protect your personal information from unauthorized access, use, disclosure, alteration, or destruction.
Openness
We will make readily available to individuals specific information about our policies and practices relating to the management of personal information.
This Privacy Policy is available on our website to inform you about our privacy practices.
Individual Access
Upon request, you will be informed of the existence, use, and disclosure of your personal information and will be given access to that information. You may challenge the accuracy and completeness of the information and have it amended as appropriate.
To request access to your personal information or to request a correction, please contact our Privacy Officer (contact information provided below). We may require specific information from you to confirm your identity and right to access your information.
Challenging Compliance
You may address a challenge concerning compliance with the above principles to our Privacy Officer.
If you have any questions or concerns about our privacy practices or this Privacy Policy, please contact our Privacy Officer below.
If you are not satisfied with our response to your privacy concern, you may have the right to file a complaint with the Office of the Privacy Commissioner of Canada.
